Quick Parts are reusable snippets of content that can be quickly added to an email message, appointment, contact, meeting request, and task. To have the template inserted in an email, just click its name on the pane. Or you can type and format text in the message window, and then copy/paste - all the formatting will be preserved. To make your own one, click on the + Template button and enter the template's title and body in the corresponding boxes.
The My Templates pane will show up with a few default samples ready to use. In the bottom right corner of the New Message window, click the ellipsis button (…), and then click My Templates. To make use of it, this is what you need to do: Like many other useful features, this one is hidden from immediate view. However, the options here are not so extensive - a template can contain small images and basic formatting, but it's not possible to preset email fields or attach files. oft files in the desktop version, these do not require a ton of menu clicks to open.
#Outlook email signature template how to
How to make email templates with attachments.How to create and use Outlook email templates.Your message templates can contain attachments, graphics, and formatting such as fonts, background colors, etc.ĭrawbacks: bothersome to use - to open a template, you need to dig quite deep into the menus.The address fields (To, Cc and Bcc), Subject line, and even the sending account can be predefined.This should not be changed, otherwise you won't be able to open your template from within Outlook.Ĭ:\Users\UserName\AppData\Roaming\Microsoft\Templates The message goes out, but the template remains, ready for the next use.īy default, all Outlook templates are saved to the below folder. And then, instead of composing an email from scratch, you start with a template, customize it if needed, and hit Send.
If you often send the same or very similar messages to different people, you can save one of such messages as a template by clicking File > Save as > Outlook Template (*.oft). Email templates in Outlook are like document templates in Word or worksheet templates in Excel.
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